Arrears Tracking Software - Track Rent Payments with Ease

Know Exactly Who Owes What, Instantly with Arrears Tracking Software

Tracking rent arrears is critical for property managers, but manually calculating who owes what using Excel sheets is time-consuming and error-prone. With Blocks PMS, you can track rent payments with ease using real-time arrears tracking, automated calculations, and comprehensive arrears reports.

The Challenge of Manual Arrears Tracking

Without proper tools, arrears tracking becomes a nightmare:

Time-Consuming: Manually calculating arrears for hundreds of tenants takes hours
Error-Prone: Manual calculations lead to mistakes and disputes
Outdated Information: Excel sheets are often outdated by the time they're reviewed
Difficult to Prioritize: Hard to identify which arrears need immediate attention
No Historical Trends: Difficult to track arrears patterns and trends

Real-Time Arrears Tracking with Blocks PMS

Instant Arrears Calculation

Know arrears status instantly:

Real-Time Updates: Arrears calculated automatically as payments are recorded
Current Arrears: See exactly who owes what, right now
Automatic Calculation: No manual calculations needed - system does it automatically
Instant Notifications: Get alerts when arrears are updated
Per-Tenant Tracking: Individual arrears amount for each tenant

Arrears Aging Analysis

Prioritize collection efforts with aging analysis:

30-Day Arrears: Recently overdue payments
60-Day Arrears: Moderately overdue payments
90+ Day Arrears: Severely overdue payments requiring immediate action
Aging Reports: Visual aging analysis for easy prioritization
Collection Strategies: Tailored strategies based on aging

Collection Rate Monitoring

Track collection performance:

Overall Collection Rate: Percentage of rent collected vs. expected
Property-Level Collection: Collection rates per property
Monthly Trends: Track collection rate trends over time
Comparison Reports: Compare collection rates across properties or periods
Collection Goals: Set and track collection rate targets

Arrears Reports

Tenant Arrears Reports

Generate detailed arrears reports per tenant:

Current arrears amount
Arrears history and timeline
Payment history
Outstanding invoices
Payment trends

Property Arrears Summaries

Property-level arrears insights:

Total arrears per property
Number of tenants with arrears
Property collection rate
Arrears breakdown by tenant
Property-specific collection strategies

Landlord Arrears Reports

Comprehensive arrears reporting for landlords:

Total outstanding arrears across all properties
Arrears by property
Collection rate summary
Collection action plans
Arrears trends and forecasts

Legal Documentation

Professional arrears reports for legal proceedings:

Detailed arrears statements
Payment history documentation
Arrears aging analysis
Export to PDF/Excel for legal use
Court-ready documentation

                Collection Improvement: Property managers using Blocks PMS report 30% improvement in collection rates through systematic arrears tracking and automated reminders. Real-time tracking enables proactive collection efforts.
            

Automated Arrears Alerts

Real-Time Alerts

Get notified immediately when arrears change:

New Arrears Alerts: Notified when payments are missed
Arrears Increase Alerts: Notified when arrears grow
Critical Arrears Alerts: Alerts for high-value or long-overdue arrears
Collection Milestones: Notified when arrears are cleared

Automated Reminders

Automatically send reminders to tenants with arrears:

SMS reminders for overdue payments
Escalating reminder frequency based on arrears age
Personalized reminder messages
Automated follow-up schedules

Arrears Management Features

Arrears Dashboard

Visual arrears overview:

Total outstanding arrears at a glance
Arrears breakdown by age
Top tenants with arrears
Properties with highest arrears
Collection rate indicators

Arrears Search & Filter

Quickly find arrears information:

Search by tenant name or property
Filter by arrears amount
Filter by arrears age
Filter by property
Filter by landlord

Arrears Export

Export arrears data for collection activities:

Export to Excel for collection lists
Export to PDF for reports
Custom export formats
Scheduled exports

Benefits of Real-Time Arrears Tracking

Proactive Collection

Identify arrears immediately
Prioritize collection efforts effectively
Take action before arrears escalate
Follow up with tenants promptly

Improved Collection Rates

30% improvement in collection rates reported
Reduced bad debt through timely action
Better cash flow management
Reduced arrears aging

Better Decision Making

Data-driven collection strategies
Identify problem properties or tenants
Track effectiveness of collection efforts
Forecast future arrears trends

Professional Documentation

Professional arrears reports for landlords
Court-ready documentation for legal proceedings
Complete audit trail
Transparent arrears tracking

Arrears Collection Strategies

Early Stage Arrears (0-30 days)

Friendly payment reminders
Payment plan options
Clear communication of outstanding amounts

Mid-Stage Arrears (30-60 days)

Formal arrears notices
Increased reminder frequency
Payment plan negotiations

Late Stage Arrears (60+ days)

Legal notices
Eviction proceedings preparation
Professional collection services

How Arrears Tracking Works

The process is automatic:

Rent Invoice Generated: System generates rent invoice for tenant
Payment Expected: System tracks expected payment date
Payment Monitoring: System monitors for payment
Automatic Calculation: If payment not received, arrears calculated automatically
Real-Time Updates: Arrears updated in real-time dashboard
Automated Alerts: Alerts sent to property manager and tenant
Collection Actions: Manager takes appropriate collection action

                ROI Example: If improved collection rates increase monthly collections by KES 50,000 and Blocks Premium costs KES 3,500/month, that's a 14x return on investment. Plus, you save hours on manual tracking and improve cash flow.
            

Getting Started with Arrears Tracking

Start tracking arrears effectively today:

Sign Up: Start your 60-day free trial
Import Tenant Data: Import existing tenant and payment data
View Arrears Dashboard: See current arrears status instantly
Set Up Alerts: Configure automated arrears alerts
Generate Reports: Generate your first arrears report
Take Action: Start proactive collection efforts

Conclusion

Arrears tracking doesn't have to be a manual, time-consuming process. With Blocks PMS, you can track rent payments with ease using real-time arrears tracking, automated calculations, aging analysis, and comprehensive reports. Know exactly who owes what, instantly. Improve collection rates by 30%, reduce bad debt, and manage cash flow better.

Stop manually calculating arrears in Excel. Start tracking arrears in real-time with Blocks PMS. Your cash flow will improve, and you'll have more time to focus on growing your business.

Ready to Track Arrears in Real-Time?

Start your 60-day free trial. See your arrears dashboard and track payments with ease. No credit card required.

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